This policy establishes the framework under which participants of a World Nuclear University (WNU) programme can obtain attendance eligibility for graduation while maintaining the integrity of the programme and accommodating legitimate instances of illness or medical emergencies. The World Nuclear University Graduation Policy outlines eligibility for graduation and the ineligibility process.

Attendance Requirements: Participants enrolled in WNU programmes are expected to maintain a minimum attendance rate of 95% throughout the programme to be eligible for graduation. Attendance assessment guidelines and tracking methods are explained in Appendix A of this policy.

Repeated short-term absences: Repeated absences, including lateness or frequently leaving the plenary or your Working Group during the sessions, will result in unjustified absences. If there are recurring issues, your mentor (if applicable) and the Leadership and Capacity Development (L&CD) Team will speak to you to see how we might further support your learning journey, with continuing issues jeopardising your eligibility for graduation. The process for this interaction is outlined in Appendix B of this policy.

Sickness Policy: In cases of illness or medical emergencies, participants must notify the L&CD Team and their mentor (if applicable) via email as soon as possible, before the start of the scheduled session and no later than the end of the working day. Our duty as programme administrators is to keep our participants as safe as possible, and we will do our best to support you. Failure to notify may result in the absence being marked as unjustified, except in extraordinary circumstances where the participant loses the ability to communicate entirely.

Proof of Sickness: In addition to notifying, as stated above, the participant must provide valid documentation or proof of illness, such as a doctor's note or medical certificate, within one (1) business day of their absence for programmes with a duration of 1 week or less; and within three (3) business days of their absence, for programmes with a duration exceeding 1 week.

Failure to provide adequate documentation or delayed submission may result in the absence being marked as unjustified.

Justified Absences: Absences due to documented illness or medical emergencies will be considered justified and will not impact the participant's attendance rate.

Unjustified Absences: Absences not accompanied by valid documentation or not meeting the criteria for justified absences will be considered unjustified. Participants with repeated unjustified absences will be subject to a Compliance Assessment by the L&CD Team and mentors (if applicable). This might result in the failure of the individual to meet the minimum threshold criteria for graduating from the programme and, therefore, the ineligibility to receive their certificate. This includes absences which do not take the participant out of the programme activities and sessions for the entire day. The Compliance Assessment process is outlined in Appendix C of this policy.

Appeals Process: Participants may submit appeals for exceptions to the Attendance and Absence Policy due to extenuating circumstances. Appeals must be submitted to the L&CD Team Head of Department (HoD), as the first point of contact) before the penultimate day of the programme and will be reviewed on a case-by-case basis. The appeals process is outlined in Appendix D of this policy.

Accommodations for Disabilities: Participants with documented disabilities that may impact their attendance or participation in the programme are requested to inform the L&CD Team Supporting Programme Lead, as the first point of contact to discuss available accommodations.

Accountability: In accordance with our organization´s core values and culture, if you miss any session or activity, you are accountable for catching up with the content, accomplishing the learning outcomes and contributing to your workgroup to the best of your capabilities.

Compliance: All programme participants are subject to this policy. Compliance is agreed upon enrolment and acceptance to the programme.

Policy review and modification: This policy is subject to periodic review and modification at the discretion of programme administrators. Any changes to the policy will be communicated to participants promptly.