1.1. In these terms and conditions, the following definitions apply:

Approved Replacement Participant: a Replacement Participant who has been assessed by WNU, confirmed as eligible, and accepted by WNU in writing before the deadline set by WNU.

Cancellation Period: the period of 10 working days after receipt of the Offer Email during which the Participant may cancel, subject to these Terms.

Commencement Date: the Programme start date stated in the Offer Email or other written Programme documentation issued by WNU.

Contract: the legally binding agreement between WNU, the Participant and, where applicable, the Sponsor for the provision of the Programme. The Contract begins upon WNU's written approval of a Hold request or upon acceptance of an Offer Email, as applicable.

Force Majeure: any event beyond the reasonable control of WNU that prevents or materially disrupts WNU's ability to deliver the Programme, including but not limited to natural disasters, pandemics, war, terrorism, governmental action, strikes, civil unrest, failure of suppliers, venue unavailability, restrictions imposed by relevant authorities, or other events outside WNU's reasonable control.

Hold: a reserved allocation of places granted to an organisation following request to WNU and WNU's written agreement. Once the Hold is granted, the organisation assumes full financial responsibility for those places, regardless of whether it fills them.

Offer Email: An email issued by WNU following application review, provisionally accepting an applicant and offering a place on the Programme. The offer is subject to payment, sponsor confirmation, and/or any other requirements specified by WNU being fulfilled within the stipulated timelines.

Participant: an individual who has been accepted to attend the Programme and is subject to these Terms. A Participant may be self-funded or may have a Sponsor.

Participant-side Force Majeure: an exceptional event beyond the reasonable control of the Participant or Sponsor that prevents the Participant from attending the Programme, excluding ordinary business commitments, employer withdrawal of approval, failure to arrange travel in time, avoidable delay in making visa or Travel Permission applications, non-payment, or failure to meet Programme deadlines.

Programme: the WNU course, programme, module, event, learning activity or other activity stated in the Offer Email or other written Programme documentation issued by WNU.

Programme Materials: any educational content, presentations, recordings, exercises, assessments, case studies, templates, working documents, online materials or other resources made available as part of the Programme.

Replacement Participant: an individual nominated by a Sponsor to take the place of a Participant who can no longer attend, subject to WNU's eligibility assessment and written approval.

Sponsor: a third party funding the Participant's Tuition Fees or otherwise accepting financial responsibility for the Participant's place. An individual may act as their own Sponsor, in which case all financial and contractual obligations under these Terms apply to them directly.

Technical Visit: any site visit, facility tour, technical tour, field trip, host organisation visit or externally hosted visit forming part of, or associated with, the Programme.

Travel Permission: any visa, entry clearance, transit permission, travel authorisation, security clearance, site access approval, identity document or other permission required for a Participant to travel to, enter, remain in, or participate in the Programme or any Technical Visit.

Tuition Fees: the fees payable for Programme participation, as stated in the invoice or other written payment documentation issued by WNU.

Website: WNU's official website: https://www.world-nuclear-university.org/.

WNA: World Nuclear Association, registered in England and Wales, company number 01215741.

WNU: World Nuclear University, a division of World Nuclear Association.

You / Your: the Participant registered for the Programme.

2.1. These Terms govern the relationship between WNU, the Participant and, where applicable, the Sponsor in relation to application, admission, payment and participation in the Programme.

2.2. These Terms apply together with all WNU policies published on the Website or otherwise provided to the Participant or Sponsor, including the Code of Conduct, Attendance and Absence Policy, Graduation Policy, Privacy Policy and any programme-specific requirements.

2.3. Where there is any inconsistency between these Terms and a WNU policy, these Terms will take precedence unless the relevant policy expressly states otherwise.

2.4. The Contract is formed when WNU confirms in writing that a Hold request has been approved, or when the Participant accepts an Offer Email, or when the Sponsor confirms acceptance of financial responsibility for the Participant's place, whichever applies first.

2.5. A Sponsor granted a Hold enters into a Contract upon WNU's written confirmation of the Hold and assumes full financial responsibility for the reserved places. Failure to provide eligible candidates, or failure of candidates to complete the application process, does not release the Sponsor from financial obligations under these Terms.

2.6. If the Participant has a Sponsor, the Participant must ensure that the Sponsor receives a copy of these Terms and understands its financial obligations. Failure by the Participant to do so does not release the Sponsor from liability where the Sponsor has confirmed financial responsibility, requested a Hold, or otherwise acted as Sponsor.

2.7. If the Participant is self-funded, the Participant is responsible for all financial and contractual obligations under these Terms, including payment of Tuition Fees and any other amounts due.

2.8. The Participant and Sponsor must comply with these Terms, all applicable WNU policies, and all reasonable instructions issued by WNU in relation to the Programme.

2.9. WNU may update these Terms or its policies from time to time. The version applicable to a Participant will normally be the version in force at the date of acceptance, unless an update is required for legal, safety, safeguarding, security, operational, venue-related or Programme quality reasons.

2.10. If the Participant wishes to cancel their place, they must notify WNU in writing by email using the designated WNU contact email provided in the Offer Email. Cancellation requests will only be processed once received by WNU. The effective date of cancellation will be the next working day from the date on which WNU receives the email.

3.1. Eligibility requirements for the Programme are detailed on the Website or in Programme documentation. Submitting an application confirms that the Participant can meet the relevant eligibility requirements and that the Participant or Sponsor can pay the Tuition Fees.

3.2. WNU may assess applications, request further information, interview candidates, consult with Sponsors, or decline applications where WNU considers that the eligibility criteria, Programme requirements or cohort needs are not met.

3.3. If accepted, WNU will send an Offer Email. The Participant or Sponsor must provide all information required to confirm the place, generate an invoice, complete onboarding, assess eligibility, arrange logistics, and support Programme administration.

3.4. Invoices must be paid within 15 working days of issue or within the payment period stated on the invoice, whichever applies.

3.5. The Participant accepts the offer by confirming acceptance through the designated channel provided in the Offer Email, or by written confirmation from the Sponsor, or by any other acceptance process specified by WNU.

3.6. WNU reserves the right to withdraw an offer, terminate a Contract, refuse participation, or remove a Participant from the Programme if an application is inaccurate, incomplete, misleading or contains false information. No refund will be issued in such cases.

3.7. WNU reserves the right to withdraw an offer or terminate a Contract if payment is not completed when due.

3.8. If a candidate nominated under a Hold does not meet WNU's eligibility requirements, the Sponsor may submit an alternative candidate for WNU's assessment. If an eligible candidate is not provided and approved by WNU, the Sponsor remains financially responsible for the Hold unless WNU agrees otherwise in writing.

4.1. Tuition Fees are as stated in the invoice and must be paid in the specified currency.

4.2. Unless WNU confirms otherwise in writing, the Tuition Fees cover only Programme participation and do not include personal travel, visas, Travel Permissions, insurance, incidental expenditure, guest costs, personal expenses, or any other third-party costs incurred by the Participant or Sponsor.

4.3. The following refund policy applies where the Participant or Sponsor cancels after the Cancellation Period:

Timing of cancellation	Refund position
More than 90 days before the Commencement Date	75% refund of Tuition Fees
70 to 89 days before the Commencement Date	50% refund of Tuition Fees
50 to 69 days before the Commencement Date	25% refund of Tuition Fees
Less than 50 days before the Commencement Date	No refund

4.4. In emergencies, including serious illness or bereavement, WNU may consider a partial or full refund upon submission of appropriate evidence. Any decision is at WNU's sole discretion.

4.5. All refunds will be issued within 30 working days from receipt of the cancellation by WNU and will be made to the account that processed the payment, unless WNU agrees otherwise in writing.

4.6. No refund will be made for any non-refundable costs incurred by the Participant or Sponsor, including travel, accommodation, visas, Travel Permissions, insurance or third-party service fees.

4.7. Refusal, delay or failure to obtain a visa, Travel Permission or other required approval will be treated as a cancellation or inability to attend and will be subject to the standard cancellation, refund and replacement provisions in these Terms. WNU may consider a deferment or other exception at its sole discretion, but is not obliged to do so.

4.8. WNU may provide reasonable supporting documentation for visa or Travel Permission applications, such as invitation letters or confirmation of Programme participation. WNU cannot guarantee the outcome, timing or approval of any visa, Travel Permission, security clearance, site access approval or other third-party decision.

4.9. Participants and Sponsors are responsible for applying for visas and Travel Permissions in sufficient time, providing accurate information, complying with all relevant immigration and travel requirements, and meeting any deadline set by WNU or third-party hosts.

4.10. No refund will be provided where a Participant is removed from the Programme, becomes ineligible to continue, or is not awarded a certificate due to misconduct, breach of WNU policies, failure to meet attendance requirements, failure to follow reasonable instructions, or provision of inaccurate or misleading information, except where WNU decides otherwise at its sole discretion.

5.1. If a Participant cannot attend, the Sponsor may request approval of a Replacement Participant. Any Replacement Participant must meet WNU's eligibility criteria and must be assessed and approved by WNU in writing.

5.2. WNU is not obliged to approve a Replacement Participant and may refuse a request where, in WNU's reasonable view, there is insufficient time to complete assessment, onboarding, payment, visa, Travel Permission, accommodation, Technical Visit access, or other Programme requirements.

5.3. Unless and until WNU confirms approval of an Approved Replacement Participant in writing, the original Participant and/or Sponsor remains responsible for all contractual and financial obligations.

5.4. Where the Participant has a Sponsor, the Sponsor remains financially liable for the Tuition Fees and any other amounts due under these Terms, whether or not a Replacement Participant is provided or approved. Where the Participant is self-funded, the Participant remains financially liable.

5.5. If a Participant fails to register for the Programme by the Commencement Date, is unable to attend, or does not meet the requirements of the Attendance and Absence Policy, the Participant and/or Sponsor will remain liable for the financial obligations under these Terms.

5.6. Participants arriving after the Commencement Date may not be eligible to join or continue with the Programme.

5.7. Any late attendance request must be submitted by email to the Head of Leadership and Capacity Development or the designated Programme contact. WNU will review such requests on a case-by-case basis, taking account of the length and reason for the delay, the Participant's ability to meet learning and attendance requirements, operational constraints, and the impact on the wider cohort. Approval is at WNU's sole discretion.

5.8. A self-funded Participant who cannot attend may request a transfer of their offer to a later Programme. WNU may consider such requests at its sole discretion and may require evidence of the reason for non-attendance. Any transfer will be subject to availability, eligibility, payment status and any conditions set by WNU.

6.1. WNU reserves the right to amend Programme content, schedule, faculty, speakers, mentors, location, accommodation, format, Technical Visits or other Programme arrangements where WNU considers this necessary or appropriate for academic, operational, safety, security, legal, logistical or quality reasons.

6.2. WNU will use reasonable efforts to provide a Programme that is materially consistent with the description available at the time of acceptance. However, Programme elements may be changed, substituted, postponed or removed, including where speakers, venues, facilities, Technical Visit hosts or suppliers become unavailable.

6.3. If WNU cancels the Programme before the Commencement Date for reasons other than Force Majeure, WNU will refund Tuition Fees paid, less any non-recoverable costs already committed by WNU in relation to the Participant or Sponsor, unless WNU decides to refund a greater amount at its sole discretion. WNU will not be liable for travel, accommodation, visa, insurance, loss of earnings, internal organisational costs, or any other direct or indirect costs incurred by the Participant or Sponsor.

6.4. All refunds under clause 6.3 will be issued within 30 working days from the announcement of cancellation and will be made to the account that processed the payment, unless WNU agrees otherwise in writing.

6.5. If WNU cancels, suspends, postpones or materially changes the Programme due to Force Majeure, WNU will not be liable for any failure or delay in performing its obligations. WNU may, at its discretion, offer a partial refund, credit, deferment, alternative delivery format or other arrangement, taking account of the timing of the event, costs already incurred or committed, supplier terms, and the extent to which the Programme has already been delivered.

6.6. If a Participant is unable to attend due to Participant-side Force Majeure, WNU may consider a deferment, partial refund, credit or other exception, subject to evidence, timing, operational feasibility, availability and any non-recoverable costs. Any decision will be at WNU's sole discretion.

6.7. Visa refusal, visa delay, failure to secure Travel Permission, employer withdrawal of approval, internal organisational changes, workload pressures, failure to arrange travel, or failure to provide required information by relevant deadlines will not automatically entitle the Participant or Sponsor to any refund, deferment or release from financial obligations.

7.1. Participants must attend, participate fully in and engage with the Programme in accordance with WNU's Attendance and Absence Policy, Graduation Policy, Code of Conduct and any Programme-specific requirements.

7.2. Attendance, punctuality and full engagement are essential to the Programme. Participants who fail to meet attendance or participation requirements may be ineligible to graduate, may not receive a certificate, and may be asked to leave the Programme.

7.3. The award of any certificate, completion confirmation or other recognition is subject to meeting all applicable Programme, attendance, conduct and assessment requirements. Payment of Tuition Fees does not guarantee graduation or certification.

7.4. WNU may make reasonable changes to learning groups, mentors, activities, assessment arrangements, schedules, deadlines, attendance recording processes or delivery methods where required for Programme quality, operational reasons, cohort needs or participant welfare.

7.5. Participants must provide any information reasonably required by WNU to administer attendance, support learning, assess eligibility for graduation, and maintain Programme standards.

8.1. Participation in any Technical Visit is subject to approval by WNU, the host organisation, the relevant facility, site security, applicable law, and any national, regulatory, safety, security or operational requirements. WNU cannot guarantee that every Participant will be able to attend every Technical Visit.

8.2. Technical Visits may be changed, restricted, cancelled or substituted at short notice. Access may be refused or limited for reasons including, but not limited to, nationality, security clearance, identification requirements, site rules, export control restrictions, health and safety requirements, operational conditions, host organisation decisions or governmental restrictions.

8.3. Participants must provide accurate and complete information required for Technical Visits, Travel Permissions, security checks, health and safety processes, and Programme administration by the deadlines set by WNU.

8.4. Failure to provide required information accurately and by the stated deadline may result in exclusion from part of the Programme or from a Technical Visit, without refund.

8.5. Participants must comply with all safety, security, confidentiality, photography, device, identification, conduct and clothing requirements issued by WNU, host organisations, facilities, venues or transport providers.

8.6. WNU is not responsible for any refusal of access or restriction imposed by a Technical Visit host, facility, government authority, regulator, transport provider or other third party.

9.1. Participants are responsible for ensuring that they are medically and practically fit to participate in the Programme, including long Programme days, group travel, Technical Visits, walking, standing, security procedures and social activities.

9.2. Participants must inform WNU in advance of any medical condition, disability, access need, dietary requirement or other circumstance that may affect their participation or require reasonable accommodation.

9.3. WNU will consider reasonable accommodation requests in good faith, but cannot guarantee that all Programme elements, venues, Technical Visits, transport arrangements or third-party sites can accommodate every request.

9.4. Participants must follow all health, safety, security and emergency instructions issued by WNU, venues, hosts, transport providers, mentors or Programme staff.

9.5. WNU may take reasonable steps in response to urgent health, welfare, safety or safeguarding concerns, including contacting emergency services, the Participant's emergency contact, the Sponsor or relevant authorities where appropriate.

9.6. Participants are responsible for obtaining appropriate travel, medical and personal insurance for the Programme, unless WNU confirms otherwise in writing.

9.7. WNU is not responsible for personal travel disruption, medical costs, lost or damaged belongings, or third-party costs incurred by the Participant or Sponsor.

10.1. Participants must comply with the WNU Code of Conduct, Attendance and Absence Policy, Graduation Policy, host venue rules, Technical Visit requirements, health and safety instructions, and all reasonable instructions from WNU, mentors, hosts and venue staff.

10.2. WNU may remove a Participant from the Programme, exclude a Participant from activities, refuse access to venues or Technical Visits, make a Participant ineligible for graduation, or notify the Sponsor or employer where WNU considers that the Participant has breached these Terms, breached WNU policies, failed to follow reasonable instructions, acted unsafely, behaved inappropriately, or undermined the Programme or cohort learning environment.

10.3. Serious or repeated misconduct may result in immediate removal from the Programme without refund.

10.4. WNU may refuse future applications or participation from any Participant or Sponsor where there has been serious or repeated breach of these Terms or WNU policies.

10.5. Participants must not use the Programme to promote discriminatory, harassing, threatening, abusive, unlawful, unsafe or otherwise inappropriate conduct.

11.1. Guests, family members or accompanying persons may not attend Programme sessions, Technical Visits, working group activities, receptions, transport, meals or social activities unless WNU has given prior written approval.

11.2. WNU is not responsible for visas, Travel Permissions, travel, accommodation, insurance, logistics, meals, safeguarding, welfare or other arrangements for guests, family members or accompanying persons.

11.3. Participants and Sponsors are responsible for all personal arrangements and third-party costs not expressly included in the Tuition Fees.

11.4. WNU is not liable for any loss, cost or inconvenience arising from changes to personal travel, accommodation or guest arrangements.

12.1. All intellectual property rights in Programme Materials belong to WNU, WNA, speakers, mentors, hosts or other rights holders, as applicable.

12.2. Programme Materials are provided for personal learning and Programme participation only. Participants must not copy, publish, distribute, upload, sell, adapt or otherwise share Programme Materials without WNU's prior written permission, except where WNU expressly permits this.

12.3. Participants must not record, livestream, screenshot, photograph or otherwise capture Programme sessions, speakers, mentors, working group discussions, Technical Visits, private materials or fellow Participants without WNU's prior approval and any required consent.

12.4. WNU may take photographs, video recordings or other media during the Programme for educational, archival, promotional, alumni, reporting or communications purposes, in accordance with its Privacy Policy and any consent process notified to Participants.

12.5. Participants must not share images, recordings, names, personal information, Programme Materials, assessments, lectures or private group content without appropriate consent and WNU approval where required.

12.6. Speakers, mentors and third-party contributors may own or control their own materials and may impose additional restrictions on use or sharing. Participants must comply with such restrictions.

13.1. WNU will process personal data in accordance with its Privacy Policy and applicable data protection law.

13.2. Participants and Sponsors must provide accurate contact, billing, emergency, dietary, access, travel, security and administrative information where reasonably required for Programme delivery.

13.3. WNU may share relevant information with Sponsors, employers, mentors, venues, accommodation providers, transport providers, Technical Visit hosts, emergency services, insurers, professional advisers and other third parties where necessary for Programme delivery, safety, security, welfare, administration, reporting, legal compliance or legitimate Programme purposes.

13.4. WNU may communicate with Participants and Sponsors by email, online platform, telephone, messaging application, virtual learning environment, or other reasonable communication method used for Programme administration.

13.5. Participants and Sponsors are responsible for monitoring Programme communications and responding to WNU requests by the stated deadlines.

14.1. Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any liability that cannot be excluded or limited under applicable law.

14.2. Subject to clause 14.1, WNU will not be liable for indirect or consequential loss, loss of profit, loss of business, loss of opportunity, loss of goodwill, loss of anticipated savings, internal organisational costs, travel costs, accommodation costs, visa costs, insurance costs, or other third-party costs incurred by the Participant or Sponsor.

14.3. Subject to clause 14.1, WNU's total aggregate liability arising out of or in connection with the Programme, the Contract or these Terms will not exceed the Tuition Fees actually paid to WNU in respect of the relevant Participant.

14.4. WNU is not responsible for the acts or omissions of third-party providers, including hotels, venues, transport providers, Technical Visit hosts, speakers, external platforms, insurers, immigration authorities, government bodies or other third parties, except where required by law.

14.5. Participants are responsible for their own conduct, belongings, personal safety decisions, travel arrangements and compliance with applicable law.

15.1. Any notice or formal communication under these Terms must be sent by email to the designated WNU contact address provided in the Offer Email or other official Programme communication, unless WNU specifies another contact method.

15.2. If any provision of these Terms is found to be invalid, unlawful or unenforceable, the remaining provisions will continue in full force and effect.

15.3. A delay or failure by WNU to enforce any provision of these Terms does not constitute a waiver of WNU's right to enforce that provision later.

15.4. The Participant and Sponsor may not transfer their rights or obligations under the Contract without WNU's prior written agreement.

15.5. WNU may transfer or subcontract its rights or obligations where reasonably necessary for Programme delivery, administration or organisational purposes, provided this does not materially reduce the Participant's rights under these Terms.

15.6. These Terms, together with the Offer Email, invoice, applicable WNU policies and any programme-specific written requirements, constitute the entire agreement between WNU, the Participant and, where applicable, the Sponsor in relation to the Programme.

15.7. These Terms are governed by the laws of England and Wales. The courts of England and Wales will have exclusive jurisdiction over any dispute arising out of or in connection with these Terms, the Contract or the Programme, unless applicable law requires otherwise.