1.1. In these terms and conditions, the following definitions apply:

Acceptance Email: An email confirming your place on the Programme upon receipt of payment or confirmation from a Sponsor.

Cancellation Period: An 11-calendar-day period after receiving the Offer Email during which you may cancel.

Commencement Date: The Programme start date.

Contract: The legally binding agreement between WNU, you, and your Sponsor for the provision of the Programme, which begins upon submission of a Hold request by an organisation, or upon your acceptance of a place in the Programme.

Force Majeure: Any event beyond the reasonable control of WNU that prevents the performance of its obligations, including but not limited to natural disasters, pandemics, war, terrorism, governmental actions, strikes, or failure of suppliers. If a Force Majeure event occurs, WNU may modify, suspend, or cancel the Programme without liability.

Hold: A reserved allocation of spaces granted to an organisation upon request to the Head of Department of World Nuclear Association Leadership and Capacity Development and WNU’s agreement. The organisation must provide a preliminary list of candidates who will undergo assessment per WNU’s eligibility criteria. Once the Hold is granted, the organisation assumes full financial responsibility for these spaces, regardless of whether they fill them. If a candidate does not meet eligibility requirements, the organisation may submit an alternative participant for WNU’s approval. If a replacement is not provided, the financial obligation remains. Holds are granted at WNU’s discretion and require written confirmation.

Offer Email: An email offering a place on the Programme.

Participant: An individual who has been accepted to attend the Programme and is subject to these Terms and Conditions. A Participant may be self-funded or have a Sponsor.

Programme: The WNU course stated in the Offer Email.

Replacement Participant: An individual nominated by a Sponsor to take the place of a participant who can no longer attend, subject to WNU’s eligibility assessment.

Sponsor: A third party funding your Tuition Fees. An individual may act as their own Sponsor, in which case all financial and contractual obligations under these Terms apply to them directly.

Tuition Fees: The fees payable for Programme participation.

WNU: World Nuclear University, a division of the World Nuclear Association (WNA), registered in England and Wales (Company No. 01215741).

Website: WNU’s official site (https://www.world-nuclear-university.org/).

You/Your: The participant registered for the Programme.

2.1. These Terms govern your and your Sponsor’s relationship with WNU upon Programme application and participation.

2.2. The Contract is formed when:

• A Hold request is submitted and approved by your Sponsor; or
• Acceptance of the Offer Email.

2.3. Sponsors granted a Hold enter a Contract upon agreement and assume full financial responsibility until their candidates meet eligibility requirements. Failure to provide eligible candidates does not exempt the Sponsor from financial obligations outlined in this contract.

2.4. If you have a Sponsor, you must notify them in writing of their financial obligation for the Programme and provide them with a copy of these Terms. Failure to notify the Sponsor does not release them from liability.

2.5. If you are your own Sponsor, you are fully responsible for all financial and contractual obligations under these Terms, including payment of Tuition Fees and any applicable fees.

2.6. You and your Sponsor must comply with these Terms and all WNU Policies stated on the Website.

2.7. If you wish to cancel your place on the Programme, you must notify WNU in writing via email. Cancellation requests will only be processed if submitted through the designated WNU contact email provided in your Offer Email. The date of cancellation will be determined based on the receipt of your email by WNU.

3.1. Eligibility requirements are detailed on the Website. Submitting an application confirms your ability to meet these and pay the Tuition Fees.

3.2. If accepted, WNU will send an Offer Email. You must provide billing details to generate an invoice.

3.2.1. Invoices must be paid within 21 working days or as stated in the invoice.

3.3. You accept the offer upon:

• Confirmation through the designated channel, provided in your Offer Email, or
• Written confirmation from your designated Sponsor.

3.4. WNU reserves the right to withdraw offers or terminate Contracts if applications are inaccurate or contain false information. No refunds will be issued in such cases.

3.5. WNU reserves the right to withdraw offers or terminate Contracts if payment is not completed when due.

3.6. If a participant cannot attend, a Sponsor may request a Replacement Participant. WNU must assess and approve the new participant’s eligibility. Until approval is confirmed, the original participant remains liable for the contractual obligations under this contract. The Sponsor will remain liable for the financial obligations of this contract even if a Replacement Participant is not provided.

3.7. If a participant fails to register for the programme by the Commencement Date and attend the full programme under the Attendance Policy condition, the Sponsor will remain liable for the financial obligations of this contract.

3.7.1. Participants arriving late, after the Commencement Date may not be eligible for participation.

3.7.2. Late attendance requests will need to be submitted via email to the Head of Department of Leadership & Capacity Development.

3.7.3. Requests will be reviewed on a case-by-case basis. The participant’s eligibility to join the programme will be assessed based on the length of the delay. Consideration is at WNU’s sole discretion.

3.8. If a participant acting as their own sponsor cannot attend, they might request a transfer of their offer to another year. Consideration is at WNU’s sole discretion.

4.1. Tuition Fees are as stated in the invoice and must be paid in the specified currency.

4.2. The following refund policy applies if you cancel after the Cancellation Period:

• More than 90 days before the Commencement Date: 75% refund of specified Tuition Fees
• Between 70-89 days: 50% refund of specified Tuition Fees
• Between 50-69 days: 25% refund of specified Tuition Fees
• Less than 50 days: No refund

4.3. In emergencies, including serious illness or bereavement, WNU may offer partial or full refunds upon submission of appropriate evidence. Consideration is at WNU’s sole discretion.

4.4. All refunds will be issued thirty (30) working days from the receipt of cancellation and will be made to the account that processes the payment.

4.5. No refunds will be made for any non-refundable costs incurred by the Participant, travel or third-party service fees.

5.1. WNU reserves the right to amend Programme content, schedule, faculty, or location without prior notice.

5.2. If WNU cancels the Programme before the Commencement Date, the recoverable amount of the Tuition Fees will be refunded. WNU is not liable for additional costs incurred by you or your Sponsor. Cancellation could occur for reasons including but not limited to the following:

• Lack of participants accepted on the Programme resulting in it not being commercially viable to provide the Programme
• Critical staff becoming ill or are unavailable for reasons outside our control and we cannot find a suitable replacement in time.

5.2.1. All refunds will be issued 30 working days from the announcement of cancellation and will be made to the account that processes the payment.

5.3. If the Programme is cancelled due to Force Majeure after commencement, no refunds will be guaranteed.

5.4. If you are unable to attend due to Force Majeure, WNU may allow a deferment to the next available Programme, subject to availability and evidence of the Force Majeure event.